ONE TEAM.
ONE DREAM.

WE ARE PHCP

Game changers, industry experts, strategic thinkers, award-winning
consultants … meet the PHCP team! An amazing and talented group of
individuals working together and focused on one thing — your success!

PATRICK HENRY

Chairman/CEO

MICHELLE

President

KEVIN

Executive Vice-President/Chief Operating Officer

KELLY

Chief Financial Officer

JESSICA

Senior Director

ERICA

Senior Director of Brand Marketing

CHERYL

Senior Director of Meetings and Events

AMY

Director of Creative Services

REBECCA

Director of Beverage Innovation

KURT

Director of Beverage Operations

TYLER

Director

DONNA

Director

KEVIN

Assistant Director

ALISON

Assistant Director of Brand Marketing

COURTNEY

Assistant Director of Creative Services

TAYLOR

Senior Account Executive

BRITNEY

Senior Account Executive

AMY

Senior Account Executive/Client Relations

LAURA

Senior Account Executive

BRADIE

Account Executive

JESSICA

Account Executive

EMILY

Account Executive

JUDY

Concierge Services

WHITNEY

Account Executive

BRANDON

Account Executive

ANGELICA

Account Executive

GRACE

Account Executive

HEATHER

Account Executive

MARY CATE

Assistant Account Executive

TONY

Assistant Director

SHANNON

Mixology Operations Specialist

LINDA

Senior Designer/Digital Lead

KELLI

Senior Designer/Social Media Coordinator

TRANG

Designer

NICK

Controller

BERENICE

Accounting Manager

ALICIA

Staff Accountant

ERICA

Staff Accountant

GARREN

Staff Accountant

LISA

HR Manager

ANGELA

Office Administrator

Join our team

As PHCP continues to grow, we are always looking for enthusiastic people with great talent and creativity. If you’re looking for the opportunity to expand your skills in a challenging environment that never gets boring, take a look at our open positions and submit your resume to hello@phcp.com!

Meeting and Event Planner

Are you an experienced event planner seeking an opportunity to make an impact in a fast paced, exciting environment? Are you proactive about managing all the details and thrive in a high-profile role? If you are enthusiastic about travel and organizing successful events throughout the US, look no further. We are looking for a candidate that thrives in an action-oriented, hands-on business environment to join our team.

Job Summary

We are looking for an experienced Meeting and Event Planner to lead and organize events and conferences to make an impact with our target audience and PHCP clients. Events include national retail conferences, brand activations, incentive travel trips, industry events and festivals and more! This role is responsible for, but not limited to, the day-to-day planning and project management of Special Events and interfacing with PHCP account service team members in a quick moving environment. Internal and external C-suite stakeholders make this a high-profile position. The Meeting and Event Planner will ensure events are successful and cost-effective, paying attention to details and budgets.

Location

Houston, TX (Galleria area)

Essential Job Functions

Planning events from start to finish according to requirements, target audience, and objectives with little to no supervision.
Able to assist with any level of event including those of complex nature, large volume, Brand activations, creative and unique experiences, high level of confidentiality, incentive travel, some international scope, etc.
Participate in promotional and new event ideation, generate creative briefs, and develop client proposals and presentations.
Create sponsorship packages for events and negotiate event sponsorships and participation with contact supplier partners.
Establish event critical path timelines and ensure client, suppliers and account team members are aware of and are working within these timelines, to meet established deadlines.
Develop and manage budgets ensuring adherence, tracking and reconciliation for assigned event projects.
Assist with contract negotiations and booking venues and vendors.
Organizing facilities and details such as decor, catering, entertainment, transportation, location, RSVP and invitee lists, equipment, promotional material and prizing, etc.
Coordinate event logistics, including presentation and materials support and pre- and post-event evaluations.
Proactively handle any arising issues and troubleshoot any emerging problems on the event day.
Utilize Cvent software to create webpages to manage registration, tracking, and reporting.
Arrange and manage attendee flights, ground transportation, and itineraries.
Maintain proactive, positive, open line communication with sponsors and clients to ensure understanding of expectations and satisfaction.
Collaborate with the client on content creation, collateral and swag creation
On-site duties include ensuring proper set-up and signage, registration coordination, AV testing, client management, time management, and supplier products
Day-to-day interface with clients, suppliers and brand marketing account team members as needed
Assist Director of Meetings and Events to streamline tasks and processes as it relates to meetings and events

Minimum Requirements/Essential Abilities

• Minimum five years’ experience leading event planning with experience in special event and large conference planning. Experience in conference management, planning association events, or sponsorship experience preferred.
• Experience in the hospitality industry preferred.
• Prioritize and manage multiple projects simultaneously and follow through on assignments in a timely manner
• Work under pressure and short time constraints with changing priorities
• Create and manage budgets for assigned events and raise supplier sponsorship to fund events
• Responsible for site research and selection, negotiate and book hotels and other vendor contracts
• Create and prepare name tags, materials, agendas, gift bags, registrations lists, etc.
• Create and monitor Cvent registration websites
• Strong focus on flexibility, ability to multi-task, attention to detail, excellent organizational skills, good follow-up and judgment. Must be able to prioritize.
• Innovative, bring new creative ideas and provide fresh prospective to event designs
• Ability to build and maintain strong relationships with team and clients
• Extremely proficient in Microsoft Office (PowerPoint, Excel, Word, Outlook), user experience with Cvent, Adobe, Function Point an asset
• Bachelor’s degree in Marketing, Communications or Hospitality preferred
• Ability to travel 10%-20%
• It is typical that event planning and execution will require a shifted work schedule.
Expect to work longer hours, as needed.
• Ability to lift and move boxes

DISCLAIMER

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Patrick Henry Creative Promotions is an equal opportunity employer.